Website Darkpore Media Africa
Executive Secretary at Darkpore Media Africa
Darkpore Media Africa is a multi-media and marketing firm building media solutions to development challenges across Africa. We are the audience company. We enable visionary organizations reach and engage their audiences in Africa through a combination of traditional and emerging media solutions. Established in 2018 in Lagos, Nigeria, our goal is to use every resource possible:Stories! Music! Videos! Memes! Web! Big data! Live festivals! to connect and inspire communities that flourish and nourish.
We are recruiting to fill the position below:
Job Title: Executive Secretary
Who We Want
Darkpore Media Africa is looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
What You’ll Do
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned.
Degree in Business Administration or related field
Proven experience as executive secretary or similar administrative role
Proficient in MS Office and “back-office” software (e.g. ERP)
In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
Application Closing Date
24th October, 2021.
Method of Application
Interested and qualified candidates should forward their CV to: email@example.com using the Job Title as the subject of the email.
To apply for this job email your details to firstname.lastname@example.org