PA / Project Assistant to CEO

PA / Project Assistant to CEO at Nicole Sinclair

Nicole Sinclair is a dynamic Human Resources Consulting firm based in Lagos, Nigeria. Our expertise lies in superior talent attraction services while we partner with our esteemed clients in providing training solutions to develop these talents. Our services are provided for both the local and international markets.
We are recruiting to fill the position below:

Job Title: PA / Project Assistant to CEO

Overview

Provide full business support and project administration support to the MD/CEO; ensure the smooth management of her day-to-day affairs and businesses.
Take initiative as appropriate especially in the MD’s absence, and manage projects on behalf of the MD/CEO

Job Description

Providing office support including customer and employee support on behalf of the MD
Keeping MD’s office well-organized and keep records of all business activities
Conducting relevant business-based research while providing relevant reports
Interacting with clients either on the phone or in-person on behalf of the MD
Following up on business communications, billing, and ordering on behalf of the MD
Communicating with materials suppliers and vendors
Acting as the point of contact to the MD/CEO among executives, employees, clients, external partners, and vendors
Coordinate company meetings, events, and sessions with other departments on behalf of the MD
Proactively and promptly reviewing and tracking incoming inquiries such as emails, invitations, complaints, and correspondence and responding directly, delegating to colleagues or advising on response to the CEO
Assist in planning weekly business activities
Rack daily expenses and prepare weekly monthly or quarterly reports
Travel scheduling, maintaining calendars, organize and facilitate meeting arrangements
Plan and execute the project on behalf of the MD/CEO
Surveying and conducting research on equipment for project execution
Supervision of the MD/CEO’s ongoing projects
Planning events on behalf of the MD
Any other duties assigned by the MD/CEO

Requirements

Bachelor’s degree in Business Administration or Entrepreneurship any relevant field
2-4years Work experience as an Executive Assistant, Personal Assistant or, similar role
Must have business acumen skills
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Advanced proficiency in managing document, spreadsheet and database
Ability to liaise internally and external administrative matters
Proficiency in appointment scheduling and call forward system
Excellent verbal and written communications skills
High level of discretion and confidentiality
Multitasking and time management skill
Evidence of an ability to think outside the box and generate and implement a creative solution.

Application Closing Date
31st July, 2021.

How to Apply
Interested and qualified candidates should:
Click here to apply online