Nicole Sinclair

We are recruiting to fill the position of a Personal Assistant at Nicole Sinclair.

Job Location: Isolo, Lagos


Provide personalized secretarial and administrative support in a well-organized and timely manner.
Work on a variety of tasks related to the CEO’s working life and communication

Act as the point of contact to the CEO among executives, employees, clients, and other external partners
Manage information flow in a timely and accurate manner
Manage the CEO’s calendars and set up meetings
Provide high-level secretarial support to key internal and external meetings involving the CEO, including preparing agendas, co-ordination or writing paper, and ensuring follow up actions are progressed
Make travel and accommodation arrangements
Maintain daily expenses and prepare weekly, monthly, or quarterly reports
Coordinate company meetings, events, and sessions with other departments
Assist the CEO in managing records of the company policies and procedures
Perform other administrative duties such as filing, photocopying, transcribing, and faxing
Compose and prepare correspondence, send emails to respective clients and stakeholders of the company
Draft information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system.
Maintain electronic and paper records ensuring information is organized and easily accessible.
Proactively and promptly reviewing and tracking incoming inquiries such as emails, invitations, complaints, and correspondence and responding directly, delegating to colleagues or advising on response to the CEO.
Competency / Skill / Requirements

Bachelor’s Degree in Business Administration and related field
Minimum of 1 year of work experience in any related field
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Advanced proficiency in managing documents, spreadsheets, and database
Ability to liaise internally and external administrative matters
Proficiency in appointment scheduling and call forward system
Excellent verbal and written communications skills
High level of discretion and confidentiality
Multitasking and time management skills.
Evidence of an ability to think outside the box and generate and implement a creative solution.

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