Essential Duties and Responsibilities
Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.
Assist in the preparation of Purchase Orders, Contracts, LTAs or their Amendments.
Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.
Receive, review, log and route incoming communication and procurement requests/invoices.
Prepare reports, tables, charts etc. applying technical skills and knowledge in formatting and presentations.
Prepare Statistics and reports, including on Procurement volume.
Undertake routine follow up action on procurement on behalf of the supervisor.
Publish procurement advertisements and awards.
Maintain status reports on procurement activities and work in progress.
Time Management – Ability to prioritize tasks, manage time and complete projects in a fast-paced, changing environment with minimal supervision.
Quality Management – Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively.
Adaptability – adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
Cultural Sensitivity – Respects cultural environment in which person is working and does not act in a manner that is outwardly offensive to the local community.
Non-discriminatory- Does not discriminate persons based on sexual orientation or gender identity, age, preferred jobs or behavioral habits.
Excellent oral and written English communication skills.
Demonstrated competency in public speaking.
Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, Power Point.
Other software routinely used by Heartland Alliance.
The noise level in the work environment is usually moderate.
The employee will be required to co-locate with local partners usually in the same office.
To apply for this job please visit www.myjobmag.com.