Secretary

Silverwood School Maryland

Secretary at Silverwood School Maryland

Silverwood School is an upscale Nursery and primary school in Maryland, Lagos State.
We are recruiting to fill the position below:

Job Title: Secretary

Description

We require a Sectary for a primary school in Maryland. The following are the duties of the secretary:

The school secretary serves as the face of the school,
They understand the school brand and should be able to sell the brand
Greeting students and parents and providing them with information.
Secretaries schedule appointments and meetings
Answer phones and give administrative support to teachers and school officials.
Provides supervisory roles for ancillary staff
They help maintain records on students.
They are usually the first line of communication when parents call or visit a school.
School secretary’s order and inventory supplies, enter lunch information into the billing system and verify information in notes from doctors and parents.
The secretary may attend meetings and record the proceedings, takes minutes with the support of the English department
Depending on the position, they may have bookkeeping and payroll duties.

Responsibilities

Welcomes visitors to the school and provides directions around the building as needed.
Types up and contributes to school bulletin or newsletter.
Assists in designing and drawing up promotional and informational materials for parents.
Provides students with tardy slips.
Maintains records of student absences and provides daily report on attendance
Sorts and distributes mail delivered to school office and files them away if needed.
Contacts parents in the event of student illness or behavioral issues.
Maintains student records and files.
Uses computer database or filing system to update records as necessary.
Manages and updates school calendar.
Provides administrative support to upper level management as needed.
Takes dictation and transcribes documents.
Attends office meetings and takes minutes.

Other Responsibilities:

Meet with new students and parents to complete registration and orientation process
Coordinate and monitor safety procedures for the purpose of ensuring safety of students and staff Schedules and Calendars:
Schedule and confirm appointments for staff members
Maintain appointment and event calendars
Coordinate meetings and events.
Main Job Tasks, Duties and Responsibilities
Filing Systems and Database Management:

Set up and maintain filing systems for students and staff – paper and electronic create, maintain and enter information into databases Locate and attach appropriate files to incoming correspondence requiring a response Locate and provide data as requested Student and Staff Attendance
Track student and staff attendance Verify parents’ and doctors’ notes and investigate any discrepancies in attendance information. Notify parents of student absences Process and track staff leave requests
Coordinate substitute personnel for absent staff members Keep accurate staff and student attendance records and submit reports as required.
Prepare and distribute appropriate communications including newsletters, emails and announcements. Prepare a variety of documents including correspondence, agendas, event programs, reports, schedules and calendars Compose, type and distribute minutes of meetings

Front Desk Duties:

Serve as a central information point to the public, students and staff regarding school-related matters and procedures
Answer incoming calls, provide information, direct calls where necessary and take messages
Greet visitors, handle inquiries and direct visitors to the appropriate destination
Read, sort and distribute incoming school mail.

Requirements, Education and Experience

A minimum of a High School Diploma is typically required.
Formal requirements are less important than skills and personality, although preference may be given to candidates who have at least some college.
A school secretary needs computer skills, excellent communications and interpersonal skills as well as an understanding of secretarial duties.
Previous work experience in an office setting is required.
Experience: 3 – 5 years Relevant training or qualification.
Working knowledge of relevant software applications.
Dresses well, with good carriage and confidence.
Proficient in spelling, punctuation, grammar and other English language skills Proven experience of producing communications and documents Knowledge of school policies and procedures Competencies and Skills:
Organizational and planning skills including the ability to maintain an effective balance between multiple and competing priorities Problem-solving skills Able to exercise sound judgment in making decisions
Male between ages 25 to 35. OR a female between ages 35 and 45 (She must be a married woman).

Required Knowledge, Skills and Abilities:

Demonstrates strong interpersonal skills.
Maintains professional and friendly demeanor.
Possesses excellent organizational skills.
Is capable of managing time efficiently.
Demonstrate ability to multi-task effectively.
Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.
Possesses basic computer skills and knowledge of word processing programs. Word, excel and graphic apps.
Condition

Working hours: 7am to 6pm. Work Environment. The majority of working hours will be spent in the school premises.
Light physical activity such as walking and standing, is required on a daily basis.

Salary
N50,000 – N70,000 / month.

Application Closing Date
30th April, 2021.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: silverwoodpreparatorylagos@gmail.com using “Secretary” as the subject of the email.

Contact us

Silverwood School Maryland

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